The operating system for personal trainers

Every client session, from booking to payment, in one clear coaching flow.

CoachAssist keeps your calendar, workout plans, progress, and balances connected, so the next decision is always in front of you.

Free on iPhone and web. Android is in development.

Create free web account

Download on the App Store Coming soon to Google Play

01 · Connect Invite the client
02 · Plan Build the routine
03 · Book Approve the time
04 · Coach Track the session
05 · Close Progress and payment

Today · coaching desk

Why CoachAssist

Built around the business side of personal training.

The goal is simple: keep your clients, schedule, payments, and coaching work organized without juggling five tools.

Save admin time

Bookings, client details, workout plans, and payments live in one place.

Fill your calendar faster

Clients can request appointments online while you stay in control of approvals.

Never lose payment context

Track packages, balances, paid sessions, and revenue history next to each client.

Coach more professionally

Give clients a clear app experience for workouts, check-ins, and progress.

Core features

Everything a personal trainer needs. No fluff.

Five practical workflows that matter every week.

Manage clients

Client profiles and notes
Active and archived clients
Coach-client connection flow

Book appointments

Client booking requests
Availability and calendar context
Approve, reject, or manage changes

Client finance and session balance screen

Handle payments

Packages and session balances
Payment history
Monthly revenue overview

Track workouts

Live set logging
Programs and routines
Exercise replacements mid-session

Follow progress

Weight logs and photos
Wellness feedback
Client statistics and reports

CoachAssist

Less admin between you and the next client.

Start free, invite a client, and keep the whole workflow in one place.

Download Free Create web account

How it works

From first invite to paid session in a clear flow.

1

Connect

Connect by invite link or QR code.
2

Plan

Build workouts, routines, or ad-hoc sessions.
3

Book

Clients request times, you approve the schedule.
4

Coach

Log sets, notes, progress, and client feedback.
5

Close

Keep packages, balances, and payments visible.

Why switch

CoachAssist replaces scattered admin.

Instead of messages, spreadsheets, notes, and separate payment tracking, the main coaching workflows stay connected.

Feature	CoachAssist	Traditional methods
Online booking	Included	Not included
Workout builder	Included	Not included
Payment tracking	Included	Not included
Progress photos	Included	Not included
Client reports	Included	Not included
iPhone app experience	Included	Not included

Coach experiences

Coaches who use CoachAssist every day.

Three coaches, three perspectives on what makes day-to-day coaching simpler.

CoachAssist Founding Coach Program

30-day intake · 20–30 coaches

Set up your first five clients with us. Help shape what comes next.

We are looking for a small group of working coaches—not mass downloads. We will personally help you get started; in return, you tell us honestly what works and what is still missing.

Apply to become a Founding Coach Tell us where and how you coach. You will get a personal reply.

Onboarding

15–20 minutes, one to one

We walk through the app around the way you already coach.

Setup

Hands-on help for five clients

You are not left alone with an empty account and a checklist.

Direct line

Talk to the person building it

Share friction and questions without going through a support maze.

Roadmap

A voice in what comes next

Your real coaching workflow helps us prioritize the next features.

Pro access

Your first Pro year is free

Join the program and use CoachAssist Pro free for your first year.

Coach circle

A small private group

Join the cohort on Facebook, WhatsApp, or Discord—chosen together.

Honest feedback, no review requirement.

The founder benefit is never tied to a positive or five-star review. We may ask for a candid case study only with your separate permission.

Pricing

Start free. Upgrade when your business grows.

The free plan covers the basics; Pro removes the limits for serious coaching work.

Free Plan

For getting started.

Up to 10 clients
200 built-in exercises
10 custom exercises
Basic workout tracking
Limited statistics

Pro Monthly

€1.99 / month

About €0.07/day

Unlimited clients
1300+ exercises
Unlimited custom exercises
Payment tracking
Calendar sync
Push notifications
Advanced statistics

Pro Yearly

€19.99 / year

All Pro features
2 months free with annual billing
Best value for active trainers

Data & support

Your coaching data stays under your control.

Seven straight answers about ownership, access, recovery, and support.

Read the privacy policy

Ownership

Who keeps ownership of coach and client data?

The coach remains responsible for the client data they enter, while clients keep all of their privacy rights. CoachAssist does not sell or claim ownership of that data.

Export

Can data be downloaded or exported?

Yes. Ask [email protected] for a portable copy of your data. Reports with a download option can also be exported directly.

Deletion

How do I request account and data deletion?

Use Settings → Security → Delete account in CoachAssist, or email support if you cannot sign in. Clients can also contact their coach about coaching records.

Storage

Where is data stored?

Core records are stored in Google Cloud Firestore in the EU (eur3). Uploaded images and videos are currently stored in Google Cloud Storage in US East (us-east1).

Access

Who can access it?

Signed-in users and their connected coach or client can access only the data allowed by their role. Authorized operators may access data only when needed for support, security, or legal duties.

Recovery

Is there a regular backup?

Continuous point-in-time recovery is enabled for the core database. Separate versioned backups are not currently enabled for uploaded media.

Support

How quickly will you answer a support question?

We aim to reply within two business days. Send your question to [email protected].

CoachAssist

Available on iPhone

Spend less time on admin. Coach more.

CoachAssist helps personal trainers build a cleaner, more professional coaching business. Android is already in development.