CoachSave admin time
Bookings, client details, workout plans, and payments live in one place.
Built for personal trainers
More coaching.
Less admin.
Your clients. Your plans. Your next session. Bring your coaching business together, and give your people your full attention.
Free to start. No credit card needed.
YOUR COACHING, CONNECTED
A clearer calendar.A calmer coaching day.
Every session counts.Keep progress in sight.
From the first booking to the last rep.
Why CoachAssist
You coach. We connect the dots.
The goal is simple: keep your clients, schedule, payments, and coaching work organized without juggling five tools.
Fill your calendar faster
Clients can request appointments online while you stay in control of approvals.
Never lose payment context
Track packages, balances, paid sessions, and revenue history next to each client.
Coach more professionally
Give clients a clear app experience for workouts, check-ins, and progress.
Core features
One app. Your whole coaching day.
Take a look inside. Choose what matters to you.
Clients
Know the person. Not just the program.
Keep profiles, notes and your coaching relationship together. Pick up where you left off, every time.
- Client profiles and notes
- Active and archived clients
- Coach-client connection flow
Bookings
Your time, working for you.
Let clients request a time. Review bookings and shape your schedule around the way you coach.
- Client booking requests
- Availability and calendar context
- Approve, reject, or manage changes
Payments
The numbers, without the guesswork.
Packages, session balances and payment history. The context you need, right next to your client.
- Packages and session balances
- Payment history
- Monthly revenue overview
Workouts
Stay in the session.
Build a routine, log each set and adjust as you go. Everything you need is close at hand.
- Live set logging
- Programs and routines
- Exercise replacements mid-session
Progress
See the work paying off.
Bring weight logs, progress photos and feedback together to inform your next coaching decision.
- Weight logs and photos
- Wellness feedback
- Client statistics and reports
CoachAssist
Less admin between you and the next client.
Start free, invite a client, and keep the whole workflow in one place.
How it works
A good session starts before the warm-up.
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1
Connect
Connect by invite link or QR code.
-
2
Plan
Build workouts, routines, or ad-hoc sessions.
-
3
Book
Clients request times, you approve the schedule.
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4
Coach
Log sets, notes, progress, and client feedback.
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5
Close
Keep packages, balances, and payments visible.
Why switch
Give your work a home.
Instead of messages, spreadsheets, notes, and separate payment tracking, the main coaching workflows stay connected.
| Feature | CoachAssist | Traditional methods |
|---|---|---|
| Online booking | Included | Not included |
| Workout builder | Included | Not included |
| Payment tracking | Included | Not included |
| Progress photos | Included | Not included |
| Client reports | Included | Not included |
| iPhone app experience | Included | Not included |
Coach experiences
Coaches who use CoachAssist every day.
Three coaches, three perspectives on what makes day-to-day coaching simpler.
Strength & lifestyle
Anna Kovacs
Hungary
Coach feedback
“Before a session, I can see bookings, balances, and notes in one place. I spend less time piecing the week together.”
Personal training
Zsikla László
Hungary
- City
- Szeged
- Training base
- The Legend Szeged
Coach profile
Works as a personal trainer at The Legend gym in Szeged.
Mobility & performance
Sofia Mayer
Austria
Coach feedback
“The calendar and progress notes give me a clear picture before I make the next coaching decision.”
CoachAssist Founding Coach Program
30-day intake · 20–30 coachesSet up your first five clients with us. Help shape what comes next.
We are looking for a small group of working coaches—not mass downloads. We will personally help you get started; in return, you tell us honestly what works and what is still missing.
Apply to become a Founding Coach
Tell us where and how you coach. You will get a personal reply.
15–20 minutes, one to one
We walk through the app around the way you already coach.
Hands-on help for five clients
You are not left alone with an empty account and a checklist.
Talk to the person building it
Share friction and questions without going through a support maze.
A voice in what comes next
Your real coaching workflow helps us prioritize the next features.
Your first Pro year is free
Join the program and use CoachAssist Pro free for your first year.
A small private group
Join the cohort on Facebook, WhatsApp, or Discord—chosen together.
Honest feedback, no review requirement.
The founder benefit is never tied to a positive or five-star review. We may ask for a candid case study only with your separate permission.
Pricing
Room to start. Space to grow.
The free plan covers the basics; Pro removes the limits for serious coaching work.
Free Plan
€0 / to start
- Up to 10 clients
- 200 built-in exercises
- 10 custom exercises
- Basic workout tracking
- Limited statistics
Pro Monthly
€1.99 / month
About €0.07/day
- Unlimited clients
- 1300+ exercises
- Unlimited custom exercises
- Payment tracking
- Calendar sync
- Push notifications
- Advanced statistics
Pro Yearly
€19.99 / year
- All Pro features
- 2 months free with annual billing
- Best value for active trainers
Android · Beta program
Your next session.
Now on Android, too.
Help refine the native Android app around your everyday coaching. The beta is still evolving, and your feedback comes straight to us.
Questions or feedback?Data & support
Your data. Your peace of mind.
Seven straight answers about ownership, access, recovery, and support.
Read the privacy policyOwnershipWho keeps ownership of coach and client data?
The coach remains responsible for the client data they enter, while clients keep all of their privacy rights. CoachAssist does not sell or claim ownership of that data.
ExportCan data be downloaded or exported?
Yes. Ask [email protected] for a portable copy of your data. Reports with a download option can also be exported directly.
DeletionHow do I request account and data deletion?
Use Settings → Security → Delete account in CoachAssist, or email support if you cannot sign in. Clients can also contact their coach about coaching records.
StorageWhere is data stored?
Core records are stored in Google Cloud Firestore in the EU (eur3). Uploaded images and videos are currently stored in Google Cloud Storage in US East (us-east1).
AccessWho can access it?
Signed-in users and their connected coach or client can access only the data allowed by their role. Authorized operators may access data only when needed for support, security, or legal duties.
RecoveryIs there a regular backup?
Continuous point-in-time recovery is enabled for the core database. Separate versioned backups are not currently enabled for uploaded media.
SupportHow quickly will you answer a support question?
We aim to reply within two business days. Send your question to [email protected].
CoachAssist
Available on iPhone
Make room for better coaching.
CoachAssist helps personal trainers build a cleaner, more professional coaching business. Join the Android beta and help shape what comes next.